Part time Facilities Administrator

Location

Bristol

Salary / Pay

£34,225 – £31,225 per year + 

Part Time

Type of Employment

Permanent

 

Part-time Facilities Administrator, Bristol  –  Temp to perm £34,225 pro rata, 30 hours a week

Our client is a well-established, award winning electrical distribution network operator who are part of the larges electricity transmission and distribution businesses in the UK.  As a national business, they pride themselves on their first class reputation for network reliability and business efficiency, receiving the Government’s Charter Mark scheme accolade every year. You can be proud to join a company who work to ensure everyone can have  clean, affordable energy, well into the future.

Their Bristol office are seeking a Part-time Facilities Administrator to join their friendly team. This is a temporary to permanent role, a permanent contract being offered upon a successful period of 12 weeks. Excellent salary, holiday entitlement starting at 26 days + bank holidays, pension, free onsite parking! The role is part-time, 30 hours a week, 11am – 5pm Mon – Fri.

The role involves carrying out a wide range of clerical and administrative tasks at Avonbank supporting the Facilities function under the supervision of the Facilities Manager or deputy. Including front of house duties, meeting room administration and updating policy documents.

Main Responsibilities of the Facilities Administrator

  • Produce accurate documentation and update policy documents both electronically and paper format and distribute updates to the business where required
  • Receive, sort and distribute incoming, and outgoing mail.
  • Purchase and issue stationery according to purchase agreements and guidelines; co-ordinate orders for printed stationery.
  • Maintain noticeboards in a tidy and orderly way and ensure that appropriate information is circulated to staff and placed on noticeboards in a timely manner.
  • Arrange and co-ordinate repairs an d maintenance of buildings and equipment.
  • Resolve internal and external customer enquiries.
  • To assist with the co-ordination, organisation, recording and production of contractor, visitor and tenant identity cards and arrange monthly audits.
  • Deal with the day to day administration of the access control systems.
  • Arrane for corrective action and repair of CCTV and Alarm systems where required.
  • Make reservations for meeting rooms.
  • Maintain computer based record systems as appropriate within Facilities.
  • Raising and Processing of Purchase orders and Invoices.
  • Co-ordinate information technology and telephony requests to suppliers.
  • Assist with the performance management/measurement of Facilities contracts.
  • Exercise cost awareness and be part of the process exercising budgetary control over specific areas of Facilities activities and preparation of financial control documents.
  • To take charge and run the reception area as required and administer the Flexi-clock system.
  • To maintain a clear and detailed log of all Procurement Card transactions.
  • Produce accurate documentation and update policy documents both electronically and paper format and distribute updates to the business where required

Person Specification for the role of Facilities Administrator:-

You will have a good general education with GCSE Grades A to C or equivalent along with good computer
skills. You will need excellent customer service and communication skills with a good telephone manner.
Attention to detail and being able to work using initiative with minimum supervision is also key to be
successful in this role. We will need you to be flexible in your approach and it may be required at times to
travel occasionally to other depots to offer support in our other facilities office. Knowledge of the Company and
systems (E5 / CROWN / CAD) would be advantageous.

 

This is a friendly team and a personable team player is the person they are looking for.

 

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