Accounts Payable Administrator

Our client is recruiting an Accounts Payable Administrator on a temp to perm basis for the right candidate to work in the office Monday to Friday 9am to 5.30pm -37.5 hour week start date as soon as possible.

Starting hourly rate is £9,.50 per hour to increase when position goes permanent between 19k-21k dependant on experience.

Accurately input and complete all process and administrative functions, working to tight reporting deadlines, in the processing of all goods for resale & non-goods purchase invoices.  Maintains high levels of professionalism, openness & collaboration in all communications; freely sharing knowledge, skills and ideas at all times.

• Match and convert from Purchase Orders all vendor invoices and credit notes in all currencies for all companies within the Group.
• Log and clear with the Business Unit and Logistics department all queries relating to quantity, size and price when matching Purchase Invoices to the Purchase Orders for all “Goods” purchases.
• Clear with the Procurement Officer all queries relating to quantity and price when matching Purchase Invoices to Purchase Orders for all “non-goods” purchases.
• Understand, analyse and enter credit card transactions, petty cash receipts and mileage claim forms.
• Use the invoicing Precedent File to ensure accurate processing of all non-goods invoices and question any possible changes required.
• Accurately scan and link all invoices to the AX system.
• Pass all invoices to be paid to the payments team.
• Daily filing of delivery notes & paid “non-goods” invoices.
• Maintain, document and clear all Accounts Payable queries.
• Log and report any irreconcilable or old items to the Finance Team Leader.
• Liaise with companies via phone and email, answering phones, taking messages and transferring calls.
• Cover for the Maintenance the accounts email and print all invoices & statements.
• Update the daily and monthly Finance checklist for the Accounts Payable section.
• Undertake ad hoc duties across the department, where required.
• Work efficiently, effectively and accurately utilising excellent keyboard skills and high attention to detail.
• Attend weekly meeting with the Finance Team Leader, reviewing all logged queries.
• Record the procurement category and sport for each line of each invoice for all companies within the Group.
• Match all vendor invoices to delivery notes, investigate and log any differences, maintain the delivery note matching spreadsheet.
• Create a log of all unmatched delivery notes, investigate and clear queries with the Brands and the Business Unit and Logistics departments.
• Maintain the item cost price database, investigate differences.

Role Priorities

To familiarise yourself with the AX system.

To demonstrate an understanding of the PDS Accounts Payable function.

To become a valued member of the team.

Person Specification: